WebFile

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The webfile.nd.edu application will be retired on Friday, June 30, 2017. Please switch to an alternative connection method or consider one of the unlimited storage options such as Box or Google Drive. Learn more


Advanced Features

What is WebFile?

WebFile is a utility that allows you to access your Institutional File Space (IFS) using a Web browser.  IFS at Notre Dame includes such spaces as NetFile, AFS, H: and I: drives, Courseware, NDAccess, etc.  WebFile allows you to access any of these spaces from anywhere in the world, on either PC or Mac, as long as you have a current Web browser. It is secure, versatile and most of all, it is easy!

Note:  You will not be able to run applications or databases from WebFile.  If you need to do so, you will need to map a drive to NetFile or AFS.

Secure FTP (SFTP) to IFS is also available for easy uploading and downloading.

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Accessing WebFile

To access WebFile, visit: https://webfile.nd.edu/

Sign in with your NetID and password. 

WebFile Login

WebFile requires you to use one of these supported browsers to access all functionality:

  • Windows: Internet Explorer 5.5 or later.
  • Macintosh:  Safari 1.2 or later, Internet Explorer 5.2 or later.
  • Linux:  Mozilla 1 or later

IMPORTANT:  If you are at a public workstation (e.g., podia/lecturns or clusters), make sure to log out of Webfile or exit the browser after you finish using WebFile. Make sure it does NOT save your password in the password list.  You do not want other people to use the same browser session in which you accessed your file space!

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WebFile Display

In WebFile, your folders and files are displayed in a two-paned tree structure.

WebFile Display

  • Clicking on a folder name will display the contents of the folder in the right-hand pane.
  • Expand or contract a folder by either clicking on the folder name or clicking on the plus (+) or minus (-) next to the folder name.
  • Sort the list of files and folders in the right-hand pane by clicking on the column heading (name, size, etc.).
  • Path is displayed at the top of the left-hand pane.  You can quickly access folders in the path chain by clicking on the folder name contained in the path.
  • Status appears at the bottom of the window.

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Change View

The basic view (e.g. your home folder or Courseware) can not be changed. However, within WebFile, you can add or delete views of others’ AFS or NetFile folders if you have access rights to them.

  1. To change the view, click on the Change Views link.

    Change View 1

  2. The Change View dialog box appears. Follow the Add New View instructions by choosing the AFS or NetFile folder you wish to add or specifying the absolute path of the folder.

    Change View 2

  3. To delete views that you previously added under the Delete Existing User-Added View section, check the delete box next to the folder you wish to delete.
  4. Click the Change View button at the bottom of the screen to finish. You will return to your main WebFile page.

Note:  You can only add up to 25 new views to your display.

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Upload & Download

Because WebFile works through a Web browser, you cannot manipulate files and save them directly to WebFile as you would with a mapped drive.  Instead, you need to download and upload files each time you edit them.

To Upload Files

  1. In the left-pane, select the destination folder.
  2. The folder you selected will appear in path line on the right-pane.
  3. Then select the upload link.

    Upload 1

  4. The Upload File dialog box appears. Use the Browse button to select the file(s) on your local computer that you want to upload.
  5. You have the option to rename the file by entering the new name in the rename box. If you leave this box blank, the name will remain the same.
  6. Click the Upload button to finish.

    Upload 2

To Download Files: 

  1. In the right-pane, check the box of the file you want to download.
  2. Then select the Download button. 

    Download 1

  3. A dialog box appears asking if you want to open the file or save it. Choose to Save it to disk and select a location on your local computer. (Folders are downloaded in a compressed (.zip) format.)
  4. Select the OK button to finish.

    Download 2

Note:  If you download only one file, the downloaded file keeps its original name.  If you download multiple files/folders, the downloaded file name is a random generated name with .zip extension.  After downloading, you need to uncompress it.

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Create Folders

  1. In the left-pane, select the folder in which you want to create a new folder (i.e., if you want to create a new folder called Exams that is within your Private folder, click on the Private folder).
  2. Select the New Folder button.

    Create Folders 1

  3. The Add Folder dialog box appears. The location you are creating the new folder, appears below the title.
  4. Enter the new folder name in the entry box.
  5. Click the Add Folder button to finish.

    Create Folders 2

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Rename File/Folder

  1. In the right-pane, check the box of the file/folder you want to rename.
  2. Click the Rename link.

    Rename 1

  3. The Rename File/Folder dialog box appears. Enter the file/folder’s new name in the box under New Name.
  4. Click the Rename button to finish.

    Rename 2

Caution: Be aware that the file to be renamed will overwrite any file with the same name in the destination folder.

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Delete File/Folder

  1. In the right-pane, check the box of the file/folder you want to delete.
  2. Click the Delete link.

    Delete 1

  3. The Delete File/Folder dialog box appears. The file/folder you have selected for deletion appears under Name.
  4. Click the Confirm to Delete button to finish.

    Delete 2

 

Caution:  Deleting a folder will delete the folder and all contents and sub-folders contained inside it.  Use the delete function with caution.

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Email File(s)

You can send file(s) to yourself or other users, directly from within WebFile.

  1. In the right-pane, check the box next to the file/folder you want to send.
  2. Click the Email To link.

    Email Files 1

  3. The Send Files as Attachments dialog box appears. The name of the file/folder you are sending appears here along with the size. Please do not send large size files. Depending on the email client being used, there may be a limit on the size of the attachment.
  4. To send the file/folder, enter an email address in the Send To box.
  5. The Subject box is available to identify the subject of the email.
  6. The Enclosed Mail Message box is available for any message you wish to send with the file/folder.
  7. Click the Confirm to Send button to finish.

    Email Files 2

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Move/Copy Files & Folders

You can move or copy a file/folder from within WebFile.

  1. In the right-pane, check the box next to the file you want to move or copy.
  2. Click the Move or Copy link.

    Move Files 1

  3. The Move or Copy File/Folder dialog box appears. The name of the file/folder you are moving or copying appears near the top.
  4. Select the destination folder by clicking on the folder.
  5. The location you selected appears in the box at the bottom of the of the dialog window.
  6. Click the Move or Copy button to finish.

    Move Files 2

Caution:  Be aware that the file/folder to be moved or copied, will overwrite any file/folder with the same name in the destination folder.

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Create Links

WebFile allows you to create symbolic links to other folders.

  1. In the left-pane, select the folder that will contain your new link (e.g., if you want to link to your friend’s Public folder from within your Private folder, select your Private folder).
  2. Click the New Link button.

    Create Links 1

  3. The Add Link dialog box appears. The folder you have selected to contain the new link appears at the top of the window.
  4. Choose the file/folder you want to link to by either choosing the folder or specifying the absolute path.
  5. Click Add Link button to finish.

    Create Links 2

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Search WebFile

  1. In the left-pane, select the folder in which you want to search. (Avoid searching from your top folder as it may take a long time.)
  2. The name of the folder you are searching appears in the right-pane.
  3. Click the Search button.

    Search 1

  4. Enter all or part of the file name for which you are searching.
  5. Click the Search button to complete. Maximum number of search results shown is 500.

    Search 2

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Access Rights

WebFile allows you to manage the access rights (also known as Access Control Lists or ACLs) for your folders.

  1. In the left-pane, select the folder whose rights you wish to manage.
  2. The name of the folder whose rights you are managing appears in the path on the right- pane.
  3. Click the Access Rights button. A dialog window appears for you to view the current permission setting and make changes.

    Access Rights

 

Note:  For more information on Access Rights, refer to the OIT Web page on Shared File Space http://oithelp.nd.edu/shared-file-space/.

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Restore from Backup

If you accidentally delete a file or folder, or you need to go back to a previous version of a file or folder, WebFile allows you to access backups of your NetFile and AFS space.

Netfile Backups: 

  1. To access the last eight days of NetFile backups, select NetFile in the left-pane.
  2. Select To My Backup.

    Netfile Restore 1

  3. Check the box next to the day you want to access. You can click on the folder to access sub-folders within.
  4. To finish, select Download, Send to, Copy, or Restore for the day and folder you checked.

    Netfile Restore 2

 

AFS Backups:

  1. To access your previous night backup of a file/folder within your AFS space, select the YESTRDAY folder in the left-pane. You can Copy any files or folders you need into your current AFS space in order to use them.

    AFS Restore

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File Handling

There are additional choices available when clicking on certain types of files: 

  • Text file can be edited by a simple text editor or viewed only
  • HTML file can be edited by a HTML editor (Windows only) or viewed
  • .zip file can be uncompressed on either NetFile or AFS
  • .gz, .Z, .tar files can be uncompressed on AFS

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SFTP

You can use Secure File Transfer Protocol (SFTP) to access your Netfile space using one of the following support clients, Cyberduck or AnyClient.  

Host: webfile.nd.edu
Username: NetID
Password: NetID Password

Though the WebFile application is being retired, SFTP clients can still use webfile.nd.edu to connect to the file server.

SFTP

Benefits: 

  • Allows drop and drag between AFS and NetFile or from/to local computer.
  • Provides an efficient way to access multiple groups’ folders.
  • If you have permissions you can access the content of other accounts through the Change View function. They appear in a folder called MyLinks.
  • Web publishing programs such as Dreamweaver and Contribute can access your website content via SFTP.

Limitations: 

  • Access rights cannot be changed via SFTP.

Warning:  It is strongly advised to only use WebFile (not SFTP) when deleting links.  When using SFTP you risk losing not only the link but also the whole folder tree under the link.

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