Sites

Google Sites

Easy-to-use tools allow users across campus to create their own sites to share information, documents, or other types of media without having to study html or other forms of programming.

Managing Files in Google Sites

Google provides Notre Dame with 100GB of storage to be shared by all Google Sites hosted in Google Apps for Notre Dame. Google does not provide the capability to assign quotas per site, or to see how much quota remains, therefore we highly recommend hosting files outside of Google Sites using one of the following services:

When creating a site, avoid using the File Cabinet site template, as this allows visitors to your site to upload files that count against the ND Google Sites quota. Also, avoid the Attachments section under Manage Site. Items uploaded here also count against this quota.

Unsupported File Sizes and Types

Files over 20mb, or files with these extensions cannot be uploaded into Google Sites and must be hosted elsewhere.

'ade', 'adp', 'bat', 'chm', 'cmd', 'com', 'cpl', 'exe', 'hta', 'ins', 'isp', 'jse', 'lib', 'mde', 'msc', 'msp', 'mst', 'pif', 'scr', 'sct', 'shb', 'sys', 'vb', 'vbe', 'vbs', 'vxd', 'wsc', 'wsf', 'wsh', 'xpi'

Google Docs/Drive

Documents, spreadsheets, drawings, and other files in Google Docs formats do not count against the Sites storage quota, or against your own Google Docs/Drive quota. Other file formats stored in Google Drive do count against your quota, but will not count against the Google Sites quota. You can add Google Docs to a Site from the Insert menu.

You can create a link to a file in Google Drive using the Share button. See here for more information: http://support.google.com/drive/bin/answer.py?hl=en&answer=2494822

Google+/Picasa

Like items in Google Drive, pictures stored in Google+ or Picasa are easily embedded in Google sites, and pictures up to 2048 x 2048 pixels and videos up to 15 minutes do not count against your storage quota.

Box

You can share files from Box in a few different ways. Like Google Docs/Drive, you can share a file so that anyone with the link can access the file, and you can embed a widget of the file in a website. Box gives you a few more options, however. Using Box works especially well if you want to link to a file you will be updating regularly. You can use Sync (http://success.box.com/videos/box-sync/) or Box Edit (http://success.box.com/videos/box-edit/) to make changes to the file while keeping the link the same.

With Box, you can set your sharing link to only allow viewing of a file, but not downloading if Box supports content preview for the file. Box content preview supports the following formats:

Documents:

'as', 'as3', 'asm', 'bat', 'c', 'cc', 'cmake', 'cpp', 'cs', 'css', 'csv', 'cxx', 'diff', 'doc', 'docx', 'erb', 'gdoc', 'groovy', 'gsheet', 'h', 'haml', 'hh', 'htm', 'html', 'java', 'js', 'less', 'm', 'make', 'ml', 'mm', 'ods', 'odt', 'pdf', 'php', 'pl', 'properties', 'py', 'rb', 'rtf', 'sass', 'scala', 'scm', 'script', 'sh', 'sml', 'sql', 'txt', 'vi', 'vim', 'wpd', 'xls', 'xlsm', 'xlsx', 'xml', 'xsd', 'xsl', 'xslt', 'yaml'

Flash:

'flv', 'f4v', 'swf'

Images:

'ai', 'bmp', 'eps', 'gif', 'ind', 'jpeg', 'jpg', 'png', 'ps', 'psd', 'tif', 'tiff'

Presentations:

'odp', 'ppt', 'pptx'

Media:

'3g2', '3gp', 'avi', 'm2v', 'm2ts', 'm4v', 'mkv', 'mov', 'mp3', 'mp4', 'mpeg', 'mpg', 'qt', 'ra', 'ram', 'wmv'

You can also embed viewers for these files directly into a Site by adding the embedding code.

See Box’s documentation for more information:

Netfile

You can use Netfile to publish your website instead of Google Sites and the website will appear at http://www.nd.edu/~yournetid/. If you still want to use Google Sites, you can store files in Netfile and then link to them. A file called “picture.jpg” placed in the appropriate www folder is immediately available from the web at http://www.nd.edu/~yournetid/picture.jpg. You can find more instructions for publishing a website here:

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