Groups

Groups

Where is Google Groups?

  1. Go to google.nd.edu and clickon the apps grid at the top left  screen_shot_2015_08_03_at_10
  2. Click on the Groups iconscreen_shot_2015_08_03_at_10

 

What is the difference between Contact Groups and Google Groups?

Email list groups created in Google Groups are different from the contact groups you can create in your My Contacts (Contacts in Google Mail). 

The primary difference is that a contact group is for your personal use, while a Google Group can be used by more than one person.  Because it has its own email address, it can be shared in the Groups directory and others can send messages to it; contact groups don't have their own email address, so no one else can send messages to them.
 

What is the difference between a Google Group and EDS-Defined Google Group?

Standard Google Groups and EDS-defined Google Groups are functionally the same; the main difference is that membership of EDS-defined Google Groups are controlled in eds.nd.edu.
 

How can I find out if a Google Group is an EDS-Defined Google Group?

  1. Once logged into Google Groups (groups.google.com), click on the Google Group about which you would like to find more information.
  2. On the left side of the page, click on About.
  3. Next to Group email, look at the email address.  If the email address starts with “nd-”, it is an EDS-defined Google Group.
     

How can I adjust who can post to my Google Group?

  1. Once logged into Google Groups (groups.google.com), go to the settings at the top right side of the screen and choose Group Settings.
  2. On the left side, click the dropdown for Permissions, and select Basic permissions.
  3. Next to Post, check “All members of the group”, or select from the drop down menu, “Owners of the group”, “Managers of the group”, “All members of the group”, “All organization members”, or “Public”
  4. At the top, click Save.
     

How do I add members to my Google Group?

Once logged into Google Groups (groups.google.com), go to the at the top right side of the screen and choose Group Settings.

  • To invite members: on the left side, click the dropdown for Members, and select Invite members. For more information about inviting members, click here
  • To add members without an invitation: on the left side, click the dropdown for Members, and select Direct add members.  For more information about adding members, click here
     

How do I change who can join my Google Group?

  1. Once logged into Google Groups (groups.google.com), go to thesettings at the top right side of the screen and choose Group Settings.
  2. On the left side, click the dropdown for Permissions, and select Basic permissions.
  3. Next to Join the group, select “Anyone in the organization”, “Only invited users”, or “Anyone in the organization can ask.”
  4. At the top, click Save.
     

How do I allow people outside of ND to join our Google Group?

  1. Once logged into Google Groups (groups.google.com), go to the settings  at the top right side of the screen and choose Group Settings.
  2. On the left side, click the dropdown for Permissions, and select Basic permissions.
  3. Next to Allow members external to this organization, check “Allow new users not in nd.edu”.
  4. At the top, click Save.
     

How can I change a member's role in our Google Group?

  1. Once logged into Google Groups (groups.google.com), go to the settings at the top right side of the screen and choose Group Settings.
  2. On the left side, click the dropdown for Roles, and select Roles.
  3. At the top, click Save.

For more information about roles, click here.

For more information about creating roles, click here

How can I make my Google Group not listed in the directory?

  1. Once logged into Google Groups (groups.google.com), go to the settings at the top right side of the screen and choose Group Settings.
  2. On the left side, click the dropdown for Information, and select Directory.
  3. Next to Group directory, you can check or uncheck the option to list your group in the directory.
  4. At the top, click Save.
     

How do I leave a Google Group?

  1. Once logged into Google Groups (groups.google.com), on the left side of the page, click on My groups.
  2. Find the Google Group you would like to leave, and click on Leave this group.
Note: If the Google Group is an EDS-Defined Google Group, you will be re-added automatically.

How do I check who is a member in a Google Group?

  1. Once logged into Google Groups (groups.google.com), go to the at the top right side of the screen and choose Group Settings.
  2. On the left side, click the dropdown for Members, and select All members.
  3. At the top, click Save.
Here, if you have the correct permissions, you can see member’s role, email address, delivery settings, the date they joined, and their posting settings.  For more information about membership settings, click here

Why can't I see my Notre Dame Google Groups?

If you have viewed Google Group content outside of the organization, you may see at the top of the screen the following:

screen_shot_2015_08_03_at_11

 

 

Click on the nd.edu link to view Google Groups within the organization.
 

Can I share Google Documents or create an event in Google Calendar with a Google Group?

Yes! You can share a document with the Google Group email address.  When you create an event, you can use the Google Group email address and it will automatically add all the members of a group.
 

How do I change the Google Group type?

  1. Once logged into Google Groups (groups.google.com), go to the settings at the top right side of the screen and choose Group Settings.
  2. On the left side, click the dropdown for Information, and select Advanced.
  3. Next to Reset group, you can reconfigure your group type.
  4. At the top, click Save.

Note: OIT recommends that “Email list” should be chosen as a group type.  For more information about resetting a Google Group, click here.
 

How can I moderate messages in my Google Group?

  1. Once logged into Google Groups (groups.google.com), go to the settings at the top right side of the screen and choose Group Settings.
  2. On the left side, click the dropdown for Settings, and select Moderation.
  3. At the top, click Save.

For more information about moderating messages, click here
 

How do I check messages that are waiting to be moderated in my Google Group?

  1. Once logged into Google Groups (groups.google.com), go to the settings at the top right side of the screen and choose Group Settings.
  2. On the left side, click the dropdown for Messages, and select Pending messages.
  3. At the top, click Save.

For more information about how to moderate messages, click here

How do I change the Google Group name?

  1. Once logged into Google Groups (groups.google.com), go to the settings at the top right side of the screen and choose Group Settings.
  2. On the left side, click the dropdown for Information, and select General Information.
  3. Next to Group name, you can change the name of the Google Group.
  4. At the top, click Save.
     

How do I change the Google Group email address?

Contact the OIT Help Desk to request an email address change.
 

How can I set up an auto-reply for my Google Group?

  1. Once logged into Google Groups (groups.google.com), go to the settings at the top right side of the screen and choose Group Settings.
  2. On the left side, click the dropdown for Settings, and select Email options.
  3. Next to Auto replies, select desired option for replying.
  4. At the top, click Save.
     

How can I add Categories to my Google Group?

  1. Once logged into Google Groups (groups.google.com), go to thesettings at the top right side of the screen and choose Group Settings.
  2. On the left side, click the dropdown for Settings, and select Categories.
  3. At the top, click Save.


You can create custom categories as well as make selecting a category mandatory.  To find out more about tags or categories, click here.  
 

How can I adjust how my Google Group treats spam messages?

  1. Once logged into Google Groups (groups.google.com), go to the settings at the top right side of the screen and choose Group Settings.
  2. On the left side, click the dropdown for Settings, and select Moderation.
  3. Next to Spam messages, select desired option for spam moderation.  You can have them added to moderation queue with or without notification to moderators, reject them, or have them skip moderation and post to the Group.
  4. At the top, click Save.
     

How do I disable a Google Group?

  1. Once logged into Google Groups (groups.google.com), go to the settings at the top right side of the screen and choose Group Settings.
  2. On the left side, click the dropdown for Information, and select Advanced.
  3. Next to Disable group, you can disable the group.
  4. At the top, click Save.
     

For more information about disabling a Google Group, click here
 

How do I delete a Google Group?

  1. Once logged into Google Groups (groups.google.com), go to the at the top right side of the screen and choose Group Settings.
  2. On the left side, click the dropdown for Information, and select Advanced.
  3. Next to Delete group, you can delete the group.
  4. At the top, click Save.

For more information about deleting a Google Group, click here.