Moving Content from a Personal Google Account to a Notre Dame Google Account

  1. Transfer a Personal Gmail Account (Contacts and Email) to Your ND Google Account

    Note: Student Google accounts are removed after graduation, so students may not want to move personal content into a Notre Dame account without planning to move it to another account when leaving Notre Dame. Only student Notre Dame Google Apps accounts are eligible for Gmail. Exchange will remain the official email and calendaring service for faculty and staff.

    • Enabling POP for Your Personal Gmail Account
    1. Click on Settings and go to Forwarding and POP/IMAP.
    2. Choose the option to “Enable POP for all mail (even mail that's already been downloaded)”.
    3. From the “When messages are accessed with POP’ drop-down, choose “archive Gmail’s copy”.

      Archive

    4. Click the Save Changes button.
       
    • Exporting Contacts From Your Personal Gmail Account
    1. Login to your personal Gmail account at http://mail.google.com.
    2. Click on “Gmail”, then “Contacts”.

      Contacts

    3. Click “More…” then “Export”.

      Export

    4. Under "Who do you want to export?" choose Everyone (All Contacts).  Under "Which export format?" choose Google CSV format (for importing into a Google account).

      All contacts

    5. Click “Export”.
    6. When prompted to open or save the contacts.csv file, choose Save.  (Make sure to make a note of where you save the file to.)
       
    • Retrieving Your Personal Gmail Email Using Your Notre Dame Google Account
    1. Click on Settings and go to Accounts.
    2. Click “Add a POP3 mail account you own” in the “Check mail from other accounts (using POP3)” section.
    3. Enter your personal Gmail address and click Next Step.
    4. Enter your data as follows:
      • Username: Enter your personal Gmail address.
      • Password: Your Gmail password.
      • POP Server: Choose Other from the drop-down and type: pop.gmail.com
      • All other settings should be left in their default configuration.
    5. Click Add Account. Your Notre Dame Google account will immediately begin checking and retrieving email from your personal Gmail account. This will be done in bursts, so depending on the amount of email stored in your personal Gmail inbox, it may take a considerable time to move all mail to your Notre Dame Google Mail inbox.
       
    • Importing Contacts To Your Notre Dame Google Account
    1. Login to your ND Google Apps account at http://google.nd.edu.  Click on “Mail” at the top of the page.
    2. Click on “Gmail”, then “Contacts”.
    3. Click “More”, then “Import…”.

      Import

    4. Click the Browse button and locate the contacts.csv file that you exported.
    5. Click “Import”.
       
  2. Transfer Personal Notre Dame Google Docs to Your Notre Dame Google Account:

    1. Download Your Personal Google Documents & Spreadsheets
    2. Upload Your Personal Google Documents & Spreadsheets to Your Notre Dame Google Account
      • Log in to your Notre Dame Google Apps account at http://google.nd.edu.
      • Follow Google's instructions to upload files.
      • If you were sharing or collaborating on files, you will need to create those settings again.
         
  3. Transfer Your Personal Google Calendar to Your Notre Dame Google Account

    1. Download Your Personal Google Calendar(s)
    2. Import Your Personal Google Calendar to Your Notre Dame Google Account
  4. Transfer Your Personal Google Sites to Your Notre Dame Google Account

If you set up a Google Site on a personal Google Apps account, you will need to manually copy and paste the information to a new site on your Notre Dame Google account or to another format that works for you, such as hosting your site in NetFile.

If you have additional questions, please contact the OIT Help Desk by phone at (574) 631-8111 or send email to oithelp@nd.edu.