Online Forms

Which tool is right for me?

The University of Notre Dame offers several tools that provide the ability to create online forms and receive data for completed forms electronically. These services can improve processes, simplify the collection of data, and reduce printing costs. Since the tools vary in levels of complexity and flexibility hopefully the information below will help you choose the best tool to meet your needs.

Visit the forms matrix for detailed technical information about all Notre Dame form and survey solutions.

Are you collecting highly sensitive information (i.e. credit card numbers, social security numbers, driver's license numbers, bank account information, or HIPAA information)?

onbase

(Recommended)

The OIT recommends OnBase as the right solution when you need to work with highly sensitive information, complex approvals/workflows, high volume, significant institutional/archival importance (e.g., academic student records). Many departments already use OnBase to manage their information processes.

The OIT provides OnBase consultation and implementation services. Read more here: http://oit.nd.edu/website-stories/document-management/ and for more information please contact us at onbase-surveys-group@nd.edu.

Are you working with results which will have significant institutional/archival importance to the University (does the University require or recommend that you store this information for many years)?

onbase

(Recommended)

The OIT recommends OnBase as the right solution when you need to work with highly sensitive information, complex approvals/workflows, high volume, significant institutional/archival importance (e.g., academic student records). Many departments already use OnBase to manage their information processes.

The OIT provides OnBase consultation and implementation services. Read more here: http://oit.nd.edu/website-stories/document-management/ and for more information please contact us at onbase-surveys-group@nd.edu.

Do you require electronic signatures, approvals, or basic workflow?

qualtrics

(Recommended)

Qualtrics is also an excellent solution when you need an electronic signature, an approval process or basic workflow. An electronic signature is a basic question type and approval/workflow processes are possible through "Triggers." We have IT courses that will help you create the right user experience for you.

Qualtrics is available (at no cost) to anyone associated with the University and can be used to survey anyone, anywhere. Go to https://nd.qualtrics.com and log in with your NetID to access the tool. If you need help with using Qualtrics, feel free to contact us: < href="mailto:forms-and-surveys-group@nd.edu">.

Other Options

onbase

The OIT recommends OnBase as the right solution when you need to work with highly sensitive information, complex approvals/workflows, high volume, significant institutional/archival importance (e.g., academic student records). Many departments already use OnBase to manage their information processes.

The OIT provides OnBase consultation and implementation services. Read more here: http://oit.nd.edu/website-stories/document-management/ and for more information please contact us at onbase-surveys-group@nd.edu.

Are you a researcher doing complex and sophisticated data analysis? Or does your survey require multiple branches based on responses and/or complex logic?

qualtrics

(Recommended)

Qualtrics is a powerful online survey tool that enables you to do sophisticated data analysis, complex questions, multi-part/branching, complicated distribution, integrated reporting or even the very simple surveys and forms.

Qualtrics is available (at no cost) to anyone associated with the University and can be used to survey anyone, anywhere. Go to https://nd.qualtrics.com and log in with your NetID to access the tool. If you need help with using Qualtrics, feel free to contact us: forms-and-surveys-group@nd.edu.

google

(Recommended)

Google forms is a simple form/survey tool with some powerful benefits. You can add collaborators when building your form, automatically receive your responses directly in Google Sheets, shuffle questions, add images, use page branching and even question skip logic. If you need to create a quick or simple survey, this may be the perfect tool for you. You can use Google Forms to gather information from anyone, anywhere.

Google Forms is part of the Google Suite and available (at no cost) to anyone associated with the University. If you need help with using Google Forms, feel free to contact us: forms-and-surveys-group@nd.edu.