Shared File Space

Which collaboration tool is right for me?

Notre Dame faculty, staff and students can take advantage of several free collaboration tools. The best choice for you depends on your specific needs and preferences. Download the Quick Reference Tool (PDF)

Visit the All Services page for detailed technical information about all Notre Dame storage solutions.

Do you need to store highly sensitive information? (credit card numbers, social security numbers, driver's license numbers, bank account information, or HIPAA information)

CorpFS is the only place approved to hold highly sensitive information. Learn more about CorpFS

Do you need to manage a class or course and share information with students?

  • Sakai

    Sakai is a collaboration and learning environment that facilitates teaching, learning, and assessment.

  • Box.nd.edu

    Box is a "cloud" storage system that allows you to store and synchronize your files across devices, share folders or files, and collaborate.

  • Google.nd.edu

    Google Drive is a "cloud" storage system that allows you to store and synchronize your files across devices, share folders or files, and collaborate; it combines with the other Google Apps features to provide a wide array of functionality.

Competitive Features Sakai Box.nd.edu Google.nd.edu
  Sakai is the official Notre Dame course management system
Default storage space 2 GB 50 GB 30 GB shared between Gmail and Drive
Share course files with students Yes Yes Yes
Auto-created dropboxes for students Yes No No
Online quizzes and tests Yes No Partial
Gradebook Yes No No
Mobile-friendly No Yes Yes
Other Requires orientation and education For fast and easy sharing Full functionality requires using multiple Google services

Do you need an integrated team site with documents, calendars, tasks, etc.?

  • SharePoint

    SharePoint at ND is an intranet tool featuring document storage and collaboration, workflows, blogs, wikis, shared calendar, business intelligence, and more.

  • Google.nd.edu

    Google Sites is a website building tool which can be used to create an intranet, team site, or even a public website; it combines with the other Google Apps features to provide a wide array of functionality.

Competitive Features SharePoint Google.nd.edu
Default storage space Unlimited 30 GB shared between Gmail and Drive
Share files with users outside of ND No Yes
Real-time collaboration and editing No Yes
Dashboards, Reporting, and Business Intelligence Yes No
Workflows Yes No
Include students Partial Yes
Preview documents online Partial Yes
Sync with Mac, Windows, and mobile devices Partial Yes
Can increase storage space by request Yes No
Consistent experience on Windows, Mac, and Linux Partial Yes
Share files with other users Yes Yes
Access from mobile device Yes Yes
Store in folders Yes Yes
Limit permissions Yes Yes
Comments and feedback Yes Yes
File versioning Yes Yes
Office productivity suite tools (documents, spreadsheets, calendars) Yes Yes
Customizable templates/themes Yes Yes
Wiki, blogs, calendars, document sharing Yes Yes
Show more features

Do you need to simultaneously collaborate on a document with another user in real-time?

  • Google.nd.edu

    Google Drive is a "cloud" storage system that allows you to store and synchronize your files across devices, share folders or files, and collaborate; it combines with the other Google Apps features to provide a wide array of functionality.

  • Box.nd.edu

    Box is a "cloud" storage system that allows you to store and synchronize your files across devices, share folders or files, and collaborate.

  • Google.nd.edu

    Google Drive is a "cloud" storage system that allows you to store and synchronize your files across devices, share folders or files, and collaborate; it combines with the other Google Apps features to provide a wide array of functionality.

Competitive Features Box.nd.edu Google.nd.edu
Default storage space 50 GB 30 GB shared between Gmail and Drive
Edit online via mobile device No Partial
Allows group folders (not owned by single person) Yes No
Real-time collaboration and editing No Yes
Office productivity suite tools (documents, spreadsheets, calendars) No Yes
Can increase storage space by request Yes Partial
Share files with other users Yes Yes
Share files with users outside of ND Yes Yes
Preview documents online Yes Yes
Access from mobile device Yes Yes
Organize in folders Yes Yes
Sync with Mac, Windows, and mobile devices Yes Yes
Limit permissions Yes Yes
Comments and feedback Yes Yes
File versioning Yes Yes
Show more features
Yes Has feature No Not supported Partial Partially available or supported