Secure Printing for Xerox Multifunction Printers

Xerox multifunction printers such as Document Centre and Work Centre models allow you to ensure the physical security of your documents by requiring you to enter a passcode at the unit before a document will print. With this feature you can send a document to the printer from your computer, and then go to the printer and release the document, so others cannot view the document before you arrive.

Secure Print is only available on Windows systems and not on other operating systems at this time. Some models of WorkCentre printers also do not include this feature.


Configuring Xerox Secure Print on a Windows Computer

  1. Open the Devices and Printers (Windows XP: Printers and Faxes) menu from the Windows Start menu.
  2. Right-click on the Xerox printer you wish to configure for Secure Print and choose Properties from the pop-up menu.
  3. On the General tab, click Printing Preferences
  4. On the Layout tab, click Advanced. (Windows XP: Paper/Output tab).
  5. On the Advanced Options screen, click the pulldown arrow next to Job Type under Document Options/Printer Features. Change the setting to Secure Print.
    (Windows XP: Paper/Output tab > Job Type, choose Secure Print).
  6. Choose a numeric passcode and enter it twice into the Secure Print Passcode field. Click OK.
  7. Click OK to close Advanced Options. (Windows XP: close Secure Print Setup)
  8. Click OK to close Printing Preferences.
  9. Click OK to close Printer Properties.

When you print a document, it will remain in the printer’s queue until you visit the printer and release the job with your chosen Secure Print passcode.


Releasing a Secure Print Job at the Xerox Device

  1. Press the printer's Job Status button.
  2. Select your document on the copier screen and press Release.
  3. Enter your Secure Print passcode on the copier keypad, then press Enter on the copier screen.
  4. The document should begin printing.