Time Saving Organization and Collaborative IT Tools
Do you have better things to do with your time than to send a job to a printer and wait for it to print? With the right computer tools, you can waste less time and increase your productivity by:
- Spending less time sifting through paper clutter
- Completing course assignments or tasks assigned to you more quickly
- Improving collaboration with those in your group or team
As a student or faculty/staff member, you have access to these tools through the valuable services and software offered by the Office of Information Technologies (OIT). Here are some of the ways you can take advantage of these time-saving tools:
- Use the Scan to Email feature on PrintND stations. This feature does not use any quota and saves paper.
- Share and save documents in Box or Google Drive. You can’t lose them, and they won’t weigh you down or take up desk space. You can access them from anywhere for reading, mark-up, and collaboration.
- Use RefWorks, a valuable research management, writing and collaboration tool. You can gather, manage, store and share all types of information, as well as generate citations and bibliographies. It is available as a free service through the Hesburgh Libraries to ND faculty, staff and students. Plus, you can use RefWorks after you graduate!
- Adjust your screen color, brightness, font size and even nearby lighting sources to improve your online reading experience.
- Use the Annotations feature in PowerPoint to create and edit files on your computer or mobile device.
- Save documents as PDF files or bookmark the web sites to review at a later time instead of printing documents or pages from web sites. Place them in a “To Read” or “Research” folder.
- Use an electronic notebook app, such as Microsoft OneNote or Evernote to help you easily organize your paperless thoughts. OneNote is included with Microsoft Office 2013 for Windows.
- Highlight, markup, edit or grade right within a Microsoft Word or PDF document. Word has built-in commenting, change tracking and collaboration features. PDF documents can be highlighted and marked up using Adobe Acrobat Reader 11.
- Manage receipts, web pages and messages digitally to help reduce the amount of paper around you. It’s easy to create PDF files from web pages or email messages and file them electronically with Adobe Acrobat Pro (part of Adobe Creative Cloud). Plus, they are easier to share with others.
- Instead of bringing printed materials to meetings, send a link to your online documents for attendees to review. They can view the materials on their laptops or mobile devices. Additionally, you can connect your laptop to the meeting room projector and display the materials electronically. You can store your documents in Box or Google Drive to share with anyone.
Below are some valuable tips when you need to print that will help you print exactly what you need and minimize waste:
- Use duplex printing to maximize your printing efficiency and minimize the impact on your quota.
- Select the portion or portions of a document you would like to print from Print Preview. This lets you skip pages and paragraphs you do not need.
- Decrease the page margins to reduce the number of sheets needed to print a document. When printing from Excel, be sure to define the print area to avoid wasting paper.
You can print PowerPoint slides in a variety of paper-saving configurations such as 4 or 9 slides per page.
Contact the OIT Help Desk
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