The University of Notre Dame assigns email accounts to students, faculty, and staff when they become part of the Notre Dame community. Any member of the campus community may use email to send messages across campus to others in the community, or around the world to colleagues and academicians.
Account Names & NetIDs
Notre Dame automatically assigns you a variety of different accounts, including one for email.
NetIDs at Notre Dame (a.k.a. AFS ID)
Your NetID is an eight-character account name using the first letter of your first name and the first seven letters of your last name (for example, jsmith would be the Net ID for John M. Smith and jalexand would be the NetID for Jason Alexander). To ensure uniqueness, some NetIDs (particularly for common last names) may include a number (e.g., jsmith2).
Email Account Names (Aliases)
The University provisions all new email accounts with three unique email aliases. All three will deliver messages to the same mailbox. A number is added when necessary to differentiate among individuals with the same last name. You will always log in to your email account using your NetID and your chosen password, never with your other aliases. The three unique email aliases are formatted as follows:
Notre Dame faculty and staff can add up to five aliases for their email address, in addition to the University-provided addresses. Visit the Personalized Aliases Web page for guidelines and instructions.
At Notre Dame, your email password and your NetID password are the same. If you do not know your password, see the recommendations below:
- If you are a new student, staff, or faculty member, you can set your email/NetID password for the first time on the web at our NetID Activation for New Students, Faculty & Staff page.
- If you do not remember your email account name and password, take your Notre Dame ID to the OIT Help Desk (128 DeBartolo Hall) during normal business hours to have your password reset. For security reasons, the Help Desk will give no account information over the phone.
- To eliminate the need to visit the OIT Help Desk for a forgotten password, enroll in the "Forgotten Password" service at the Forgotten Password Service Sign-Up page.
Learning to Use Email
The OIT provides documentation and training opportunities for many of our supported email clients. Visit the Gmail page to access documentation to help you use these email applications.
For information on classes offered, please log in to Endeavor.
It's easy to look up email addresses for Notre Dame students, faculty members, or staff.
- The Google Global Address List (GAL) is available for faculty, staff and student email accounts. This list is accessible in your browser by selecting Google Contacts from the application grid.
- Most email clients allow you to connect to the Notre Dame Enterprise Directory Service (EDS) using a directory access protocol called LDAP.
- You can also go to the Notre Dame Directories page and enter the name in the Online Phone Directory field.
You can configure forwarding for any Gmail account by following the Google's instructions.
Using LISTSERV Lists to Communicate to Groups
LISTSERV is a system that makes it possible to create and manage electronic mailing lists on the Internet. A major use for these lists at Notre Dame is for shared discussion around a common topic (e.g., a class of students and their professor), where all participants of the list receive all messages sent to the list.
Notre Dame manages a LISTSERV server, making it easy for groups to create lists. In addition, members of the University community can participate in LISTSERV lists outside Notre Dame. For more information on LISTSERV lists at Notre Dame, visit the Lists@ND Web pages.
Here are a few of the most common commands which can be sent to email@example.com via email. Additional commands can be found on the Common Listserv Commands page. It is important that you not have any other text in the body of the email, such as an automatic signature, as this will cause errors in processing your request.
- SUBSCRIBE PET-L Your Name
- Will subscribe you to the list named PET-L if one exists
- SIGNOFF PET-L
- To have your address removed from the PET-L list
Note that some ND lists are automatically updated based on your affiliation, enrolled classes, etc. and you will be unable to remove yourselves from these lists. When interacting with LISTSERV, you must use the exact email address that you have subscribed with to make any updates to that subscription.
Additional documentation about LISTSERV is available at listserv.nd.edu.
Responsible Use of Electronic Mail
The world of electronic communications demands appropriate behavior to ensure effective and friendly interaction. Information technology resources should be used in accordance with the ethical standards of the University community. Any use of the University's information technology resources for harassment, threat, or defamation is a serious and punishable offense.
Anyone using Notre Dame computers and networking resources is responsible for observing the policies set forth in the Responsible Use of Information Technology Resources policy. You may download the Official University Responsible Use Policy as a PDF file. The Responsible Use Policy also is available in printed form in DuLac, the Faculty Handbook, and the Staff Employee Guidebook, or at any campus computer lab.
Make sure that you set your system date and time correctly. Many email software packages rely on this information to tell you when messages are sent or received. Also, many mail servers use this information to determine how long messages have been stored on the server and how to act upon them accordingly.
Contact the OIT Help Desk
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