Calendar Printing Assistant for Microsoft Outlook

The Calendar Printing Assistant for Outlook is a program that provides an easy way to print and customize Outlook calendar information. It puts you in control of the tools you need and helps you plan and create designer-quality output.

Printing Assistant Overview
Installing the Printing Assistant
Using the Printing Assistant
Inserting a Calendar
Viewing Calendar Templates
Printing a Calendar

The Calendar Printing Assistant for Outlook is available for Outlook 2007 and Outlook 2010 (32-bit) only. This utility is NOT supported on Outlook 2010 (64-bit) or Outlook 2011 (Mac).

Calendar Printing Assistant Overview

  • Customizable printing of a resource that you do not own or for which you are not a delegate.
  • Enhanced features above what comes standard in the Outlook program for printing calendars.
  • Customizable formatting, including styles and images when printing a calendar.

Installing Calendar Printing Assistant

  1. Close Outlook
     
  2. Go to Microsoft's Calendar Printing Assistant support page to download the add-on
     
  3. Click on Download to begin downloading the utility
     
  4. Choose Run or Save to Desktop
    If you choose Save to Desktop, double-click the file to begin installation after the download completes
     
  5. Click Yes to begin the installation


    Outlook Calendar Printing Assistant 2
     
  6. Click the checkbox to Accept Terms, then click Continue

    Outlook Calendar Printing Assistant 3
     
  7. Click OK when installation completes

    Outlook Calendar Printing Assistant 4

You have now successfully installed the Calendar Printing Assistant

Using Calendar Printing Assistant

Note: You must have someone else's calendar listed in your Outlook calendar as a shared calendar before you can print it.

Inserting a Calendar

  • Launch the Calendar Printing Assistant by navigating to: Start > All Programs > Microsoft Office > Microsoft Office Tools > Calendar Printing Assistant

    Outlook Calendar Printing Assistant 5

     
  • Click Insert > Calendars and Tasks to show the calendars available for printing.
  • Under People’s Calendars and Tasks, select the calendar(s) to be printed (calendars can be for a resource or a person). This will drop the calendar under Calendars and Tasks with a check mark in the box.

    Outlook Calendar Printing Assistant 6

Viewing Calendar Templates

  • Check the box next to the calendar name.
  • Click Insert then Select View to open the View Templates.
  • Choose the template you would like to view.

    Outlook Calendar Printing Assistant 7

    Outlook Calendar Printing Assistant 8

Printing a Calendar

  • Go to File and select Print.
  • Set the Print Date Range (optional).
  • Click Print.

    Outlook Calendar Printing Assistant 9
     

 

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