About Email

The University of Notre Dame assigns email accounts to students, faculty, and staff when they become part of the Notre Dame community. Any member of the campus community may use email to send messages across campus to others in the community, or around the world to colleagues and academicians.

Email Image

Account Names & NetIDs
Account Passwords
Email Software Titles
Learning to Use Email
Looking Up Email Addresses
Forwarding Email
Using LISTSERV Lists to Communicate with Groups
Responsible Use of Electronic Mail
 

Account Names & NetIDs

Notre Dame automatically assigns you a variety of different accounts, including one for email.
 

NetIDs at Notre Dame (a.k.a. AFS ID)

Your NetID is an eight-character account name using the first letter of your first name and the first seven letters of your last name (for example, jsmith would be the Net ID for John M. Smith and jalexand would be the NetID for Jason Alexander). To ensure uniqueness, some NetIDs (particularly for common last names) may include a number (e.g., jsmith2).
 

Email Account Names (Aliases)

The University provisions all new email accounts with three unique email aliases. All three will deliver messages to the same mailbox. A number is added when necessary to differentiate among individuals with the same last name. You will always log in to your email account using your NetID and your chosen password, never with your other aliases. The three unique email aliases are formatted as follows:

  1. netid@nd.edu
  2. FirstName.MI.Lastname.#@nd.edu
  3. LastName.#@nd.edu
     

Notre Dame faculty and staff can add up to five aliases for their email address, in addition to the University-provided addresses. Visit the Personalized Aliases Web page for guidelines and instructions.
 

Account Passwords

Typically, each time you launch your email software you are required to enter your password prior to checking or sending mail. At Notre Dame, your email password and your NetID password are the same. If you do not know your password, see the recommendations below:
 

  • If you are a new student, staff, or faculty member, you can set your email/NetID password for the first time on the web at our NetID Activation for New Students, Faculty & Staff page.
     
  • If you do not remember your email account name and password, take your Notre Dame ID to the OIT Help Desk (128 DeBartolo Hall) during normal business hours to have your password reset. For security reasons, the Help Desk will give no account information over the phone.
     
  • To eliminate the need to visit the OIT Help Desk for a forgotten password, enroll in the  "Forgotten Password" service at the Forgotten Password Service Sign-Up page.
     

Email Software Titles

The OIT provides a variety of email software applications free to the Notre Dame community. Most often, in addition to needing a software application, you also need to configure your computer to communicate on a network. Many email clients that the OIT supports are available at the OIT Software Downloads site.
 

Learning to Use Email

The OIT provides documentation and training opportunities for many of our supported email clients. Visit the email and calendaring page to access documentation to help you use these email applications.

For information on classes offered, please log in to Endeavor.
 

Looking Up Email Addresses

It's easy to look up email addresses for Notre Dame students, faculty members, or staff.

Forwarding Email

You can request to have the email sent to your Notre Dame account forwarded to another account.
 

Using LISTSERV Lists to Communicate to Groups

LISTSERV is a system that makes it possible to create and manage electronic mailing lists on the Internet. A major use for these lists at Notre Dame is for shared discussion around a common topic (e.g., a class of students and their professor), where all participants of the list receive all messages sent to the list.

Notre Dame manages a LISTSERV server, making it easy for groups to create lists. In addition, members of the University community can participate in LISTSERV lists outside Notre Dame. For more information on LISTSERV lists at Notre Dame, visit the Lists@ND Web pages.
 

Responsible Use of Electronic Mail

The world of electronic communications demands appropriate behavior to ensure effective and friendly interaction. Information technology resources should be used in accordance with the ethical standards of the University community. Any use of the University's information technology resources for harassment, threat, or defamation is a serious and punishable offense.

Anyone using Notre Dame computers and networking resources is responsible for observing the policies set forth in the Responsible Use of Information Technology Resources policy. You may download the Official University Responsible Use Policy as a PDF file. The Responsible Use Policy also is available in printed form in DuLac, the Faculty Handbook, and the Staff Employee Guidebook, or at any campus computer lab.

Make sure that you set your system date and time correctly. Many email software packages rely on this information to tell you when messages are sent or received. Also, many mail servers use this information to determine how long messages have been stored on the server and how to act upon them accordingly.

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